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Sarva Shiksha Abhiyan has immense faith in the community ownership of the school system. The role of community in the Universalization of Elementary Education is very crucial .The participation of the local community in the schooling process helps the Government in providing quality education to all. School Development and Monitoring Committees (SDMCs) are the School Level Committees constituted for the development and monitoring of school activities. These committees are in place since 2001. The SDMCs are the subcommittees of Civic Amenities Committee (CAC- a subcommittee of Grama Panchayath).

Community Training

The linkages of SDMC with Grama Panchayath :

  • In each Grama Panchayath, there used to be three standing committees to undertake developmental works. They are :
    • Production Committee
    • Social Justice Committee
    • Civic Amenities Committee (CAC)
  • The Civic amenities Committee is responsible to undertake the development activities in the area of education, health, public works, etc. in the jurisdiction of Grama Panchayath.
  • The President of Grama Panchayath is the member and speaker of the CAC. The CAC comprises of 3 to 5 Grama Panchayath members.
  • The SDMCs in the Grama Panchayath works as a part of the concerned Grama Panchayath.
  • The CAC shall transfer all funds received by it to the account of schools within a week of receipt of the funds, for education and infrastructure of schools.
  • The CAC may transfer additional funds to the accounts of the schools within the Panchayath area, depending upon their needs.
  • Periodically review the implementation of the Annual Work Plans of the schools within the Panchayath area and wherever possible provide necessary assistance for its implementation.
  • Convenes a joint meeting of the Office-bears of SDMCs of all schools within the Panchayath area, at least once in every month in the academic year, for the purpose of exchange of information and co-ordination.

The RTE clearly says about the constitution of SMCs in every school. SDMCs were established in all Govt LPS and HPS schools as early as in 2001-02 on the model of the SMCs which are now proposed in the RTE Act. The only difference was the number of parental members. Earlier there were 9 parental members, now we have constituted 13 parental members committee. They are similar in constitution and functions to the SMCs.

  • Draft rules about RTE Act have been formulated.
  • Cabinet has accepted draft rules of RTE and Rules notified on 28th April 2012 by Government of Karnataka.
  • 19 members SDMCs were constituted in all Govt and Aided Schools in the state.
  • Presently the constitution and structure of SDMCs is as follows.

             The Civic Amenities Committee shall constitute a Grama Panchayath School Development and Monitoring Committee (SDMC) for each Govt and aided elementary school within the Panchayath Area. It shall delegate the task of constituting such SDMCs to Head Teacher of the said school.

The SDMC consists of the following persons –

  • Parental representatives:- consists of 13 members who are elected from parents’ council and one among them elected as the chairman of SDMC.
  • Ex officio members:-Headmaster of the concerned school, Anganawadi worker and Health worker are the ex officio members of the committee.
  • Nominated members:-One elected representative of Local body, one teacher representative and one Student of that school.

 Totally there were 19 members in the committee out of which 10 members are women.

Roles, Responsibilities and Duties of SDMC –

SDMC performs the following functions, namely-

  1. Guide the Member-Secretary in the preparation of the School Development Plan for the school and forward it for approval to the BEO through CRP. A school perspective plan for development for three years is to be prepared three months prior to the end of each financial year.
  2. Submission of authentic information of all the children in the age group of below 14yrs falling within the jurisdiction of  the school to the respective Village Panchyath.
  3. To bring OOSC to the mainstream.
  4. To ensure children below 14yrs of age attend school regularly till the completion of Elementary education.
  5. To ensure the provision and monitoring of the distribution of incentives such as free textbooks, mid-day meals, uniforms and scholarships provided by the Government.
  6. To organize activities to enable children to have qualitative learning based on CCE.
  7. Protection and maintenance of all the school properties.
  8. Ensure provision of necessary facilities for CWSN children to enable them to attend school regularly.
  9. Take necessary steps to provide quality education to all the children of the school.
  10. Protection of school premises and buildings from encroachment.
  11. Ensure a minimum of 220 instructional days in an academic year.
  12. To ensure effective implementation of various programmers’ organized by the Department such as Science Fair, Educational Tours, Sports Meet, School assembly, ECO clubs, etc.
  13. Convene meetings of the Parents’ Council, three times a year in the month of June, July & February.
  14. To approve utilization of the sanctioned grants in accordance with the rules and ensure that grants are used properly for the purpose they are sanctioned.
  15. Supervision of all civil works related to schools.
  16. To help to gather donations to schools by identifying prospective donors and motivating them to donate and adopt schools.
  17. To create awareness about RTE and neighborhood schools in the community.
  18. To take action against the teachers who conduct private tuitions.
  19. To ensure that no discrimination on the basis of religion, race, caste, gender, language, place of birth and physical disabilities happens in school. To create a child friendly environment in school without corporal punishment
  20. Preparation of the Financial Statements as at 31st March each year and publish the same for the information of the Community before 30th June , after obtaining the approval of the SDMC.
  21. Periodically monitor drop-out rates and ensure attendance and retention of all children in the school. To this end, convene meetings of the Parents’ Council, at least once in three months.
  22. Periodically hold meetings of the parents who are not sending their children to the school.
  23. Ensure the overall hygiene, upkeep and maintenance of the school.
  24. Help augment infrastructure facilities such as playground, compound walls, classrooms, toilet, furniture, provision for drinking water or other facilities needed by the school. To ensure these, the SDMC may undertake the construction, maintenance, alteration, improvement or development of any buildings or works.
  25. Hire the services of local persons as teachers or instructors, as the case may be, where there is a need, on a voluntary basis or on payment of fixed honorarium, meeting the cost from the schools funds. Provided that no regular post is filled on a permanent basis in this manner.
  26. Periodically review the performance of teachers and facilitate compliance with the minimum quality standards as prescribed under the Sarva Shiksha Abhiyan or any other programme of the Central or State Government that is applicable from time to time.
  27. Facilitate provision of need-based trainings to teachers, depending upon the demand of the teachers and the Head Teacher.
  28. Periodically review the performance of students and facilitate compliance with the standards prescribed by NCERT and the State Government.
  29. Periodically review and monitor the school health programmes and help conduct regular health camps for the children.
  30. Organize awareness camps.
  31. Periodically monitor and verify regular and timely attendance of teachers, non-teaching staff and students. To this end, the SDMC may require the school to maintain attendance registers and any Member of the SDMC has the power to verify all attendance registers maintained by the school. In case of discrepancies observed in the attendance, the same is to be discussed in the monthly meeting. A report on the Decision taken in the meeting is to be forwarded to the immediate officer of the Department for suitable action.
  32. Sanctioning of casual and restricted leave to Head Master by the SDMC President.
  33. To ensure funds in the joint account are utilized for the earmarked purpose and records maintained properly.
  34. Permitting expenditure from non-government funds.
  35. Grant Permission to the Head Master to utilize the sanctioned funds from Zilla/Taluk Panchayat/State/Central Government for the purchase of equipments/materials.


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